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Data Storage

The Faculty of Social and Behavioral Sciences offer several storage options for safe data storage and data sharing. To  make sure that your data is stored in accordance with existing data storage norms, read more about Data Management & Privacy here. Descriptions of each service and links with information on how to use each service can be found below.

OneDrive is a cloud storage service available for all employees of Utrecht University. This application provides an environment in which you can easily store documents and share them with collaborators. All documents can be accessed from any computer either via the webbrowser or via the OneDrive application. Any changes made to the documents are automatically synchronised upon saving. OneDrive is part of Microsoft Office 365 and it can provide a valuable platform to share files with your external collaborators.

How to install OneDrive on your office laptop or desktop?

  1. Search for and open the ‘Software centre’ Application
  2. Search for Office, select and install the software
  3. If you experience any issues contact the office IT by calling (+31) 030 253 4500

Manually installing OneDrive on any system
Every employee and student at Utrecht University has a license where you can install Microsoft Office 365 on 5 devices of your own. OneDrive can be installed separately. For more information please check this manual.

All employees of Utrecht University have access to a shared storage space, the O-Drive. The O-Drive can easily be accessed from different locations using VPN.

More information
Utrecht University facilitates Mobile working. In addition, there is a page where you can find a step-by-step manual about how to access the O-Drive.

The FFS Storage is the Faculty of Behavioral and Social Sciences dedicated storage environment. The FSS Storage can be used to store large amounts of data for research projects and student projects. It also offers a read-only storage environment for published data.

Request an account, change folders, change permissions

Request for FSS Storage
(only use official UU email addresses)

Unable to submit, please use an UU email address for your request

Request Access

If you do not yet use the FSS storage and would like an account and folder structure you can use, please detail your request in the section below:

Please detail you request here
Add Folders

For example:
smb://storage.fss.uu.nl/pf_researchdata$/Exampleguy/Research/Student projects/Test
smb://storage.fss.uu.nl/pf_researchdata$/Exampleguy/Research/Student projects/Michael
smb://storage.fss.uu.nl/pf_researchdata$/Exampleguy/Research/Student projects/Scott

Please add the folder names
For whom would you like to request access for?

For example:
Person 1
Test Person (1234567), t.person@students.uu.nl
Access to:
smb://storage.fss.uu.nl/pf_researchdata$/Exampleguy/Research/Student projects/Test

Person 2
Michael Nicht (7654321): m.nicht@students.uu.nl
Access to:
smb://storage.fss.uu.nl/pf_researchdata$/Exampleguy/Research/Student projects/Michael

Please fill in the following details per person you would like to give access to in the section below:

Copy & Paste form if necessary
Connecting to the FSS storage on Windows 10

  1. Make sure you’re connected to the internet via an Ethernet cable in your office, or via VPN on WiFi
  2. In Windows Explorer, click ‘This PC’
  3. Right Click in an empty space of Windows Explorer, and choose: Add a network location
  4. Click Next
  5. Click ‘Choose a custom network location’
  6. Click Next
  7. Use the following address in Internet or network address:
    \\storage.fss.uu.nl\(your departments folder)
    You can use the form above to check (your departments folder).
  8. Click Next
  9. Login using your (Solis-ID/studentnumber)@soliscom.uu.nl and solis-password.
  10. Now, you will find the FSS storage your list of drives.

Connecting to the FSS storage on Mac

  1. Make sure you’re connected to the internet via an Ethernet cable in your office, or via VPN on WiFi
  2. Click on Finder or on an empty space on your desktop
  3. Next press command (⌘) + k to open the connect-to-server dialog box
  4. In the ‘Connect to server’ dialog box, type:
    smb://storage.fss.uu.nl/(your departments folder)
    You can use the form above to check (your departments folder).
  5. Press Connect.
    *You can press the + symbol to store the network location for later use
  6. Login as a registered user, using your (Solis-ID/studentnumber)@soliscom.uu.nl and solis-password
  7. You will now have acces to your storage via Finder.
Your Data, or YoDa, is an encrypted storage location aimed at safely storing your research data. YoDa provides a way to store, manage, share, secure, add metadata and publish your research data. Using YoDa is recommended when storing large amounts of personal information such as interview transcripts or video footage.

Request a YoDa account

Request a YoDa account
(only use official UU email addresses)

Unable to submit, please use an UU email address for your request

Please indicate what type of data you will be collecting

Instructions for template to request a batch of folders for students

Group Name

The Group Name will become the name of the folder available for the student(s). To ensure that the Group Name is unique and avoid issues, please add the academic years in which the course will take place (see template).

Subcategory

Subcategories are used to provide overview when multiple batches are processed for the same course (i.e. same course every year). As a Subcategory please provide an abbreviation of the name of your course and the appropriate academic years in which the course will take place (see template).

Students, supervisors, coordinators and manager roles

  • Students will have rights to upload and edit files
  • Supervisors and coordinators can only view the uploaded files
  • The number of members for each of these roles is unlimited
  • Please remove/add columns where appropriate
  • The managers should not be changed
  • Download template here

    Drop a file here or click to upload Choose File
    Maximum upload size: 1MB
    Please download the template above and upload it when you have filled in the file
    Sending
    Issue: Not enough space on (name of YoDa folder)
    When uploading data to YoDa it is possible to get an error stating that the storage limit for your YoDa folder had been met. This error is incorrect since there is no storage limit on the YoDa storage. Errors regarding a lack of space are caused by limited disk space on the desktop or laptop used to upload the data. As a workaround you can try to upload the same documents in smaller batches.
    Connecting to YoDa on Windows

    1. Make sure you’re connected to the internet via an Ethernet cable in your office, or via VPN on WiFi
    2. In Windows Explorer, click ‘This PC’
    3. Right click in an empty space of Windows Explorer, and choose: Add a network location
    4. Click Next
    5. Click ‘Choose a custom network location’
    6. Click Next
    7. Use the following address in Internet or network address:
      https://fsw.data.uu.nl/
    8. Click Next
    9. Login using your e-mail address and solis-password
    10. Now, you will find your encrypted storage for person data in your list of drives

    Note to windows users
    Windows (7, 8, 10) in combination with the WEBDAV protocol causes issues when using files larger than 50MB, but there are solutions for this problem.

    Connecting to YoDa on Mac

    1. Make sure you’re connected to the internet via an Ethernet cable in your office, or via VPN on WiFi
    2. Click on Finder or on an empty space on your desktop
    3. Next press command (⌘) + k to open the connect-to-server dialog box
    4. Type https://fsw.data.uu.nl/ and press Connect.
      *You can press the + symbol to store the network location for later use
    5. Login as a registered user, using your Solis-ID and solis-password
    6. You will now have acces to your storage via Finder.
    SURFdrive is a cloud storage service available for all employees of Utrecht University. This application provides an environment in which you can easily store documents and share them with collaborators. All documents can be accessed from any computer either via the webbrowser or via the SURFdrive application. Any changes made to the documents are automatically synchronised upon saving. SURFdrive is available at many Dutch Universities and as such it can provide a valuable platform to share files with your external collaborators.

    How to install SURFdrive on your office laptop or desktop?

    1. Open the ‘Software centre’ Application
    2. Search for SURFDrive, select and install the SURFdrive software
    3. Open SURFDrive and login using your Solis-ID and password
    4. If you experience any issues contact the office IT by calling (+31) 030 253 4500
    The Labshare is an open netwerk location that can be used also be used to share experiments and anonymised data between the lab and your personal desktop. For example, you can run your experiment on multiple computers in the cubicles without having to transfer local copies of the experiment and collected data each time.

    Data safety on the L-Drive
    It is important to note that the Labshare is a completely open network location, meaning that anyone working at FSW, and also anyone with access to a PC in the labs can access this data. As such, data containing non-anonymised participant data should not be stored on or transfers via the L-Drive.
    Connecting to the L-Drive on Windows 10

    1. Make sure you’re connected to the internet via an Ethernet cable in your office, or via VPN on WiFi
    2. In Windows Explorer, click ‘This PC’
    3. Right Click in an empty space of Windows Explorer, and choose: Add a network location
    4. Click Next
    5. Click ‘Choose a custom network location’
    6. Click Next
    7. Use the following address in Internet or network address: \\hs-lab-fs01.fss.uu.nl\soplab
    8. Click Next
    9. Login using the correct credentials
    10. You will now have access to your storage via Windows Explorer

    Connecting to the L-Drive on Mac

    1. Make sure you’re connected to the internet via an Ethernet cable in your office, or via VPN on WiFi
    2. Click on Finder or on an empty space on your desktop
    3. Next press command (⌘) + k to open the connect-to-server dialog box
    4. In the ‘Connect to server’ dialog box, type smb://hs-lab-fs01.fss.uu.nl/soplab and press Connect.
      *You can press the + symbol to store the network location for later use
    5. Login using the correct credentials
    6. You will now have access to your storage via Finder.

    More information
    Contact the Tech Support Desk or send an email (labs.fsw@uu.nl) if you need more information.